Can you guess you guess what it is? Systems! Oh, how I love systems! For all my creatives out there, don’t run away! This is not an attempt to box you in and stifle your creativity. In fact, it’s the opposite!
A great system should allow you to be more creative and scale your creative superpowers!
Most of us have systems without even knowing it. You probably have a morning system that involves getting dressed, brushing your teeth, grooming yourself, and fueling yourself.
Some days may be different than others and some systems are smoother than others. For instance, if you choose your clothing the night before during your bedtime system, you’ll probably have less stress during your morning system while getting ready for work.
Why you need systems for your business
What I’m suggesting is that we also need systems for our business. Whether you’re a freelancer with a side hustle or a full-time business owner with multiple employees, you need a system.
The less time you have means the better your systems should be. If you’re run-down, stressed out, sluggish, or extremely anxious on a regular basis, that means there is a breakdown in your system that is SCREAMING to be fixed.
I know, I know. You’re busy and stressed enough as it is! I get it. But at some point, let’s face it, you’re going to hit a brick wall. Wouldn’t it be better to face this now, rather than having to face it when you’re in a crisis? You know the answer to this.
If you want to grow your business, you absolutely need to grow systems with it. This way, you can focus on what you do best, your core money-making activities.
This also will save you lots of time. Between training new employees or a VA or jumping in and doing it yourself when an untrained individual doesn’t do something to your standard, you can save a lot of time (and money) by having a great system in place.
“A system is a set of repeated processes that can run without you.” – Craig Cannings
So what are the systems you need for your business, you ask? If you’ve ever heard of a SOP (Standard Operating Procedure) then you have an idea about what this means. These are rules and procedures that can be repeated by various individuals. These procedures can run independently from you, so you don’t need to be present every moment.
4 examples of effective business systems:
1) Regularly occurring activities
These include customer invoicing procedure, emergency policy, how to handle customer complaints, customer retention plan, etc.
2) Time-Consuming Activities (Hello taxes and bookkeeping!)
Do you really need to wear all the hats? It’s really great as a business owner to know the ins and outs of your business. No one is suggesting you step away entirely. But can’t someone else do these tasks for you with your oversight?
3) Activities You Suck At
Let’s be honest. We aren’t good at everything all the time. Why force it? Why do something that someone else could do better, potentially saving you money AND freeing you to go make more!
4) Activities You Really F*CKING Hate!
Are there things you might be good at but absolutely hate doing? I know I have a few of those. I can do it and I feel like I need to because I can do it. But you know what? If you outsource it, that frees you up to do MORE of the things you are good at that you actually enjoy! How amazing do you think you would feel if you stopped doing that thing you hate?
At this point, you should have a good idea about the things you need to create systems for. Just one word of caution on your way to scaling your business while reducing your stress: Beware of creating an inflexible system.
Your system should be easily adaptable. In fact, it should be updated and improved regularly. The point isn’t to create a rigid routine, but to allow you and those working in your business to provide a consistent product or service without having to recreate the wheel each time.
What systems do you need to create and implement?
Do me a favor and take some time to think about where the breakdowns are occurring in your business and where a great system could help. For extra credit, read my post on using Trello for your business and get a board started laying out the beginnings of a new system you want to implement.
If just doing this stresses you out, then head to my Work With Me page to see what I can do to help you!
One last thing! I’d really love it if you’d follow me on Facebook or Twitter for more quick tips and articles that can help you grow your business even more. Don’t miss another post! It might just be what you need to take your company to the next level.